To register with the SASS - Academic Accommodations, students must provide documentation confirming the presence of a disability or bona fide medical condition and stating whether this disability or condition is permanent or temporary. Please note that under the Ontario Human Rights Code, students are not required to disclose their mental health diagnosis in order to access academic accommodations.
Students who need academic accommodations are asked to provide documentation from a qualified professional. This documentation must describe the student’s disability-related academic functional limitations in order to help the SASS - Academic Accommodations assess and establish the student’s academic accommodations.
The type of documentation and the qualified professionals able to provide it depends on the nature of the disability. (See below.)
SASS - Academic Accommodations Required Documentation Grid
Disability or Bona Fide Medical Condition | Qualified Professionals | Required Documentation (the SASS - Academic Accommodations requires one of the following documents) |
---|---|---|
ADHD/ADD |
|
SASS - Academic Accommodations Medical Certificate Neuropsychological or Psychoeducational Assessment |
Autism spectrum disorder |
|
SASS - Academic Accommodations Medical Certificate Psychoeducational Assessment Other formal medical assessment or report |
Chronic medical disabilities |
|
SASS - Academic Accommodations Medical Certificate |
Hearing disabilities |
|
SASS - Academic Accommodations Medical Certificate Audiology Assessment or Report |
Learning disabilities |
|
Psycho-Educational Assessment (PEA) Note: If you have an Individual Education Plan (IEP), if your PEA was done over 5 years ago, or if your PEA was done before you were 18 years old, temporary academic accommodations can be established for a semester while the SASS - Academic Accommodations helps you obtain a new PEA. |
Mobility disabilities |
|
SASS - Academic Accommodations Medical Certificate Physiotherapist Evaluation or Report Occupational Therapist Report |
Mental health disabilities |
|
Medical Information Request Form for Mental Health Conditions |
Visual disabilities |
|
SASS - Academic Accommodations Medical Certificate Optometrist Report CNIB Functional Vision Assessment Report |
Head injury /Traumatic brain injury |
|
SASS - Academic Accommodations Medical Certificate Neuropsychological Assessment Report |
Temporary medical conditions |
|
SASS - Academic Accommodations Medical Certificate |
Other bona fide medical conditions |
|
SASS - Academic Accommodations Medical Certificate |
SASS - Academic Accommodations Medical Certificate (Access Service)
Print or download the PDF version of the SASS - Academic Accommodations Medical Certificate. This form must be filled out by the qualified professional—as indicated on the SASS - Academic Accommodations Required Documentation Grid—and be returned to the SASS - Academic Accommodations as soon as possible. (See Registration.)
Download the Access Service Medical Certificate (PDF)
Documents for Mental Health Condition
Download the Medical Information Request Form for Mental Health Conditions (PDF)
and
Download the Student Informed Consent for Mental Health Disability Documentation (PDF)
Academic Regulation 9.5
The SASS - Academic Accommodations Medical Certificate cannot be used to justify your absence from an examination. If you are absent from an examination, you must follow the rules stipulated in the University of Ottawa’s Academic Regulation 9.5.
Medical Assessment
If you are a student currently waiting for a medical assessment and you require special consideration, in compliance with the University of Ottawa’s Academic Regulation 9.5, the SASS - Academic Accommodations can provide you with interim accommodations.
If you have an @uOttawa email account:
If you do not have an @uOttawa email account:
- Contact the SASS - Academic Accommodations by email at adapt@uOttawa.ca or by telephone at 613-562-5976
Accountability
Notice of Collection of Personal Information
We are accountable to our clients.
Your personal information, collected under the authority of the University of Ottawa Act, is used to assess the eligibility of your registration with the SASS - Academic Accommodationse and to manage your file. (See Handling of personal information and Student Record Policy 14a.)
We are also required to aggregate data on students with disabilities in the form of summary statistics. Data is grouped and tracked across time or across some other variable. No individual is identified, and no identifiers are provided.
If you have questions or comments, please contact the SASS - Academic Accommodations by email at adapt@uOttawa.ca or by telephone at 613-562-5976.
Confidentiality
All medical documentation provided remains confidential. It is stored in our student management system (Ventus), which is hosted on a secure server. Once academic accommodations for a student are established, the SASS - Academic Accommodations allows professors to access to the Confirmation of Academic Accommodation letter (CAM letter). The CAM letter outlines exclusively the academic accommodations established for a student—no diagnosis is disclosed.
Registering with the SASS - Academic Accommodations and receiving academic accommodations will not appear on official University of Ottawa documents such as test results, academic transcripts, or university degrees.
Policy on Non-Disclosure of Disability
The SASS - Academic Accommodations will not disclose a student’s diagnosis to a third party, not even at the student’s request. It is the student’s choice to disclose their disability or medical condition on their own.
The SASS - Academic Accommodations will engage in collaborative discussions with stakeholders intimately implicated in the academic accommodation process. These discussions will focus on the student’s academic accommodation needs without disclosing their diagnosis.
Limits to Confidentiality
In cases where there is a reasonable and specific indication that a client poses a threat to themselves or to others, the SASS - Academic Accommodations has a duty to inform appropriate services.